Email FormsClick link above to request course planning forms to be delivered to your inbox.
| Action | Fall | Spring | Summer |
|---|---|---|---|
| Letter from CE to Solicit Courses | TBD | TBD | TBD |
| Deadline for course submission date | TBD | TBD | TBD |
| Deadline for Changes | TBD | TBD | TBD |
| CE Registration Opens for Non-Degree Students | On the 6th day of general registration | On the 6th day of general registration | TBD |
| CE Registration Opens for degree students | One month before the course start date | One month before the course start date | TBD |
CREDIT AND CONTACT HOURS: Courses must achieve a credit hour to contact hour ratio of 1:15. A "contact hour" requires direct interaction in a course setting between students and instructor(s). Please reference the table below to identify how many contact hours you need to deliver the content of your course for the desired credit hour status.
| Credits | Contact Hours |
|---|---|
| 1 | 12.5 to 15 |
| 2 | 25 to 30 |
| 3 | 37.5 to 45 |
RECOMMENDED COURSE MEETING PATTERNS
"Recommended Meeting Patterns" are in the process of being changed. Please check back again or contact a Continuing Education Curriculum Planner for assistance.
FINAL EXAM SCHEDULE
Final Exams for all Fall and Spring Continuing Education courses are scheduled through the UVM Registrar along with all other University courses. The schedule is typically generated just prior to the start of classes. Please reference the Final Exam Schedule Page off of the Registrar's home page for the current semester to determine when your exam should be administered.
Exams for Summer courses should be administered at the last scheduled course meeting.
or Word template 
. Syllabus MUST INCLUDE UVM Code of Academic Integrity. Click here for some additional tips on authoring a quality syllabus.
DO YOU HAVE DEPARTMENT APPROVAL FOR YOUR COURSE IN WRITING?If YES, please Continue
If NO, please see steps above. Contact a Continuing Education Curriculum Planner with questions
Once you've received course approval, please fill out the Course Proposal (CP) Form Questionnaire and email it to the appropriate academic department.
On the form, please ensure mention of specific requests in order to ensure a room assignment that fits your instructional needs. Click here to view media equipment available in specific campus rooms. **Room and building requests are NOT guaranteed.
Air Conditioning
Air-Conditioned facilities on-campus are limited and in high demand during the Summer months. Please indicate in the CP Form Questionnaire if a design component of your course requires air-conditioning.
Room Change Requests
Once a room has been assigned to your course for the upcoming term, switching it to another space is extremely unlikely. Please refer to the criteria contained on the online Room Change Request Form and submit it if you want to pursue this process.
There is a $25.00 base allotment per course for copying. If you anticipate other expenses, please download this document to see what is allowable.
Special circumstances may apply if the course is being delivered in a non-traditional manner (i.e. travel-study, Summer intensive). You MUST plan a course requiring extraneous expenditures in conjunction with a Continuing Education Curriculum Planner. Please note: Extra expenses may result in a program fee assessment to students.
REIMBURSEMENTS
If you did plan for course expenses and require reimbursement, you will need to:
*With the implementation of PeopleSoft (PS), there are new procedures to follow for expense reimbursement. Within PS, you have to delegate a member of CE finance team to start the process. Attached above are directions on how to do this. The User ID referenced in Step 8 is mmccollo. After choosing the magnifying glass icon, type this User ID in the box following the text begins with, select Look Up and then click on the hyperlink with the user ID. Choose Save, as directed in Step 9, the end of the procedure.
lease verify you are able to access the Finance login and successfully set “mmccollo” as a delegate following the instructions on the link above. If not, please contact CE Finance at 656-8160.
GUEST LECTURERS
If a planned course expense is an honorarium to a guest lecturer, the person whom you have identified must fill out paperwork and submit it to Continuing Education as soon as possible. As soon as they are identified, Continuing Education will send them a packet with these materials, but they are also available to be downloaded and printed:
Approximately three months prior to the start of your course you will need to place your book orders with the University Bookstore. This may be done in person at the store, by email, or by fax (656-8317). If you are a regular instructor at UVM, you will receive book order forms via campus mail. Absent the forms, you may order as mentioned above.
Information Required for Ordering Books
Please call Denise Bora at 656-3290 if you have any questions.
Creating Course Packets
If you have hard copy materials that you would like to have reproduced and bound into a student guide to be sold in the bookstore as one of your texts, please consult with UVM Print and Mail Services located in Waterman Building on campus or at (802)656-2960. They will orient you to the array of publishing options at your disposal. Once produced, the student guides will be delivered to the bookstore to place on the shelves for sale.
Four to six weeks prior to the start of the upcoming term, you will receive one assignment/appointment letter per course you are scheduled to teach. This letter will contain:
You MUST return a signed copy of your assignment/appointment letter PRIOR TO THE FIRST DAY OF THE CLASS YOU ARE TEACHING to avoid a delay of payment.
If you have any questions or concerns regarding your assignment/appointment letter, please contact Continuing Education.
To view a sample letter, click here.
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