Please utilize this appendix as a checklist and go through each item to ensure a successful experience in your course for yourself and your students.
NEW! Expanded Section Descriptions: Faculty need to post Expanded Section Descriptions for their courses. Expanded Section Descriptions (ESDs) provide a more in depth description of courses than is possible in the brief twenty-five word course descriptions in the University Catalog. This information will help students make informed choices, and this is especially important in light of the changes in the Add/Drop policy that will take effect in Spring 2012. The ESDs will be available via link from the course listings in the Schedule of Courses. The development of ESDs was a collaborative effort of the Faculty Senate, the Provost's Office, the Registrar's Office, the Center for Teaching and Learning and the Student Government Association.
Syllabus/Course Information: Online course information helps students make decisions about which courses to choose. If you have not already sent a syllabus or course description to Continuing Education this semester, please forward to CEFacultyCenter@uvm.edu as soon as possible.
I-9 Federal Regulation: I-9 payroll paperwork for faculty, guest lecturers or TA's must be completed prior to work beginning.
Faculty- If you have never received payment from UVM or if you have not been paid by UVM within the past calendar year of your start date, please contact CE Finance at email@example.com or via phone at (802) 656-2085.
Teaching Assistant/Guest Lecturer- It is the faculty's responsibility to ensure an I-9 form is completed prior to beginning work (federal regulation). Failure to complete this form may also jeopardize their pay.
Pre-Approved Course Expenses and Teaching Assistants: All Continuing Education course budgets account for faculty salary and a $30.00 allowance for photocopying. Any other additional expenses and fees must first be submitted with the course via email at firstname.lastname@example.org and approved by Continuing Education. Please include a detailed itemization of the fees and expenses if you haven't already.
Examples of proposed expenses may include photocopying beyond $30.00, guest lecturer honoraria, teaching assistants, and lab/program fee expenses. Some general guidelines for each of these expenses are as follows:
- All approved course expenses depend on sufficient course enrollments.
- These expenses and fees should be submitted prior to date of when registration opens for each semester.
- Requests for expense reimbursement need to be submitted within 2 weeks of course completion.
- Travel Course expenses need to be submitted within 20 business days of the travel return date, whichever is sooner.
- Lab fee requests on CE courses need prior approval through the same process. This also applies to department fees.
- You will be notified by Continuing Education on the approval status of your expense and fee requests. Approved expenses will be reimbursed according to University guidelines.
- Any questions, please contact (802) 656-2085 or via email at email@example.com.
UVM Payroll: All new and existing employees can view and update their personal information in our Human Resources system (Peoplesoft) online by following the instructions HERE. You can view paychecks, sign up for direct deposit, change your address and more.
Course Changes: No changes to course dates and times are permitted after registration opens.
Room Assignment: Check your classroom assignment well in advance of the start of your course by going to the Registrar's website. For a complete list of media contained in your classroom, please consult http://library.uvm.edu/media/classrooms/.
Activate UVM E-mail: If you have not done so already, please activate your UVM email address. Go to http://www.uvm.edu/account and follow the prompts to activate your NetID. Once this step is complete, you may access your UVM email at http://webmail.uvm.edu.
Faculty can also elect to forward their UVM email to another account. This can be done by visiting http://www.uvm.edu/account and clicking on "email forwarding" under the "mail settings" option.
Order Textbooks: Please place your order for student textbooks with Denise Bora at the UVM Bookstore, Denise.Bora@uvm.edu or by calling (802) 656-3290. General information can also be found by visiting the UVM Bookstore website.
Field Trips: If you are conducting a field trip during your course, please review and comply with UVM's field trip guidelines. Please be mindful of religious holidays when scheduling field trips.
Faculty Led Programs Abroad (FLPA) and Semester Abroad Courses: If your course will be held out of the country or in another state, please review terms and conditions posted on the Office of International Education (OIE) web site. You are responsible for complying with guidelines set forth by UVM's Risk Management office.
Online Instruction via Blackboard: The online learning management system at UVM is available to all instructors who are teaching a course. A Blackboard space will be setup automatically for you to post materials and to communicate with students. The Blackboard log in page.
Teaching an online course? Online instructors using Blackboard should make the course available to enrolled students the Friday prior to start of your course. You should also notify students via email when the online course is available. Students will then be able to log into Blackboard and start reviewing course materials. Blackboard support for students and instructors is available by clicking on Help at the top of the Blackboard log in page. Instructor support for online course conversion, media development and other technical aspects is also available. Please call (802) 656-2085 with any questions.
If you are a new instructor and are scheduled for Blackboard training, you will need to set up a UVM NetID and be activated in the UVM payroll system. If you need assistance accessing a UVM NetID, please call CE at (802) 656-2085.
CATcard: This card is needed to check out books or other materials from the library. Please bring your contract letter to the UVM CATcard office in order to get your photo ID card. For additional information. Instructors will be able to obtain a card one week prior to the start date of the course.
Library Services: Electronic reserve readings may be created through the Bailey Howe Library. Go to the library website, locate "Services" and click on "For Faculty". There are many relevant topics under "Classroom Support" for your consideration.
Parking: Faculty who wish to park on the UVM campus and do not have a parking permit will need to purchase one. Please bring your contract letter, license and registration to UVM Transportation and Parking Services in The Ira Allen School next to the Trinity campus. General information can be found at http://www.uvm.edu/~tpswww/ or by phone at (802) 656-8686.
NEW! Parking at Continuing Education (322 South Prospect St.): Please be advised that University Transportation and Parking has recently contacted Continuing Education regarding use of visitors' spots behind 322 South Prospect St. The visitor spots at CE are designated by University Transportation and Parking for any person who is not registered or pre-registered for classes and is not employed or temporarily employed by the University. If we issue visitor passes for any person who is a student, or an employee at any level in the University, we are at risk of losing our visitor spots.
If you do not have a minimum of a white parking pass, parking remains available on the street, as well as metered parking at the far side of the 322 South Prospect St. lot, closest to Blundell House.
Student Grades: Grades for a course must be submitted online via the Faculty Grade Assignment channel of myUVM within 72 hours after the final examination for the course. All projects due for the course have to be completed prior to the end date of the course. There are no exceptions to this. If a grade is not submitted by this date, it puts the University in a compliance issue and students at risk for losing financial aid. Instructions on submitting grades electronically.
Course Evaluations: All credit course evaluations are administered online. Students enrolled in your course will receive an email link to the course instructor evaluation at the end of the semester. Evaluation data will be sent to you approximately 4 weeks after your course ends via your UVM email address.
Continuing Education Faculty Guidelines Website: Our site continues to be a resource to you throughout planning, recruitment, delivery, and evaluation processes.
As always, feel free to contact us with questions or concerns at CEFacultyCenter@uvm.edu or by calling CE at (802) 656-2085. Thank you for your continued collaboration. We look forward to working with you.