Education contract courses are those courses that have a special financial arrangement with a school or sponsoring organization at a reduced per credit rate. Often these courses are offered to only those teachers or administrators who are employed at that school or sponsoring organization.

How to Set Up a UVM Course

1. Prior to the intended start date of your course, you must contact UVM Continuing Education in order to insure receipt of the appropriate course proposal documents. As the review process with the College of Education and Social Services may take several weeks, please submit materials for a given term per the schedule below:

   
   

   For a Fall course: submit materials between January and April.

   
   

   For a Spring course: submit materials between August through the beginning of November.

   
   

   For a Summer course: submit materials between August through the beginning of April.

   
   

   Ellen Morris
   (802)656-5797
   Contact Us

2. Complete a course questionnaire. The form is a Microsoft Word Template. Save the document to your computer, complete it and email it as an attachment to the appropriate representative listed above. The questionnaire must be accompanied by an electronic version, in Microsoft Word format, of your course syllabus using the prescribed syllabus template, an abbreviated (1-2 page) vita or resume and 3 letters of recommendation if you are a new instructor to UVM. Hardcopies will not be accepted.

   
   

   *These forms are Microsoft word templates. Right click on the link and select "Save As" to save the document to your computer.

3. Important Change For Use of Identification Numbers:

   Per a change in Vermont privacy law, all identification numbers in the University of Vermont's BANNER System have been changed. Up to this point, your identification number has been your social security number. When you have entered your personal information on a course proposal form in order to teach a course, your SS# has been a necessary part of tracking you in UVM's system.

   From now on, your identification number will be a nine digit number beginning with '95'. This means that all instructors who plan to teach for UVM, be it in a specific department or in conjunction with Continuing Education, need to find out what their new identification number is and use it every time a proposed course is submitted.

    

   Current Instructors:

   If you have already taught for UVM then you are "in the system". So the first time you log into the BANNER online system, or onto the Faculty SIS website, located on the registrar's page, your new id number will be displayed. While your social security number can be used, UVM strongly encourages you to use your new id number. PINs will not be changed. Only your id will be changed.

   
   

   The Faculty SIS website may be found here. Click on Faculty SIS Access and log in as usual. The message you receive will welcome you to the system and display your new "95" number. Please make note of it and use this number when you log in for subsequent sessions and to record grades online.

    

   New Instructors:

   If you are a new instructor, your information is entered into the University's BANNER system and a "95" number is assigned to you. We still need your social security number and date of birth. The SS# is not your id, but we store it in BANNER. If you have questions about this process contact Ellen Morris at (802)656-5797 or contact us




4. Complete a student roster for the course. Complete the top half with course information and ask students on the first day to complete the form. This form is available on the web here. Make sure the district or organization that is sponsoring the course receives a copy of the roster to check against the bill they'll receive from UVM.

5. Once your course is approved, you will receive notification from UVM Continuing Education.

Once the Course Is Approved

1. As the school or sponsoring organization, you are responsible for every participant enrolled in the course for credit. You must make financial arrangements with them directly. All course participants are charged the same tuition rate, regardless of whether they take the course for credit or audit.

2. An invoice will be generated by the University on the first Friday of every month and mailed to your organization for review and payment. Please check the roster of students on the UVM bill with the roster that students signed to insure accurate enrollment and billing.

3. Comprehensive Fees: UVM charges a comprehensive fee to each student enrolled in one or more courses. This fee is mandatory and must be paid either by the district or individual student. In the fall and spring semesters, the fee is $10 per credit up to 4 credits and it increases dramatically when a student enrolls for 5 or more credits. During the summer term, the comprehensive fee is $10 per credit up to 12 credits.

4. Instructors are required to go online (learn.uvm.edu/teacher) and access the Instructor Checklist. Here they will find information and instructions designed to help administer their course. There are downloadable forms for instructors to use, as well as accompanying descriptions and information designed to make it easy to coordinate and process accurate and timely information. Instructors are required to complete all of the tasks outlined on the Instructor Checklist.

5. Registration for contract courses may be found online as paper registrations are no longer accepted at the university. For assistance with registration, please call Susie McFeeters at (802)656-2085 or (800)639-3210.